Privacy Policy

This privacy policy outlines how personal information is managed when using the Website www.almakariera.com, which is owned by Konstantinos Koutsomitopoulos, registered under the commercial registration number 37200343 (GISA) ("AlmaKariera," "we," or "us"). It covers how personal information, as defined below, is collected, used, stored, and disclosed by AlmaKariera during your navigation of the Website or when utilizing the job search and other services offered through it (the "Services").

Please note that this privacy notice may be updated periodically to reflect changes in relevant legislation. We recommend checking this page regularly for any changes. Continued use of the Website following any updates signifies your acceptance of the revised terms.

Governing Law

The processing of your personal data is governed by applicable national and EU laws, including Regulation (EU) 2016/679 of the European Parliament and the Council (the "Regulation"), collectively referred to as the "Applicable Personal Data Protection Law."

What Constitutes Personal Data

"Personal Data" refers to any information that relates to an identified or identifiable individual (the ‘data subject’). This could include information such as your name, home address, phone number, IP address, or other identifiers that can be used to recognize you directly or indirectly. AlmaKariera collects, uses, and discloses your personal information in compliance with this privacy notice and the Applicable Personal Data Protection Law.

Processing of CVs and Personal Data in Applicant Tracking System

When you submit your CV or other personal information through the Website, this data is processed and stored using an Applicant Tracking System (ATS). The ATS helps AlmaKariera manage and organize job applications, enabling us to efficiently process and review submissions.

Your CV and any additional personal data you provide will be securely uploaded to the ATS, where it will be stored and used in accordance with this Privacy Policy and the applicable data protection laws. If the ATS is managed by a third-party service provider, we ensure that they are bound by contractual obligations to protect your data and to use it only for the purpose of providing their services.

Types of Personal Data Collected and Their Purpose

AlmaKariera is committed to collecting only the necessary Personal Data that is relevant and sufficient for the intended purpose. The nature of the Personal Data collected varies depending on whether the user is an individual, a representative of a company, or involved in another capacity, and based on the specific purpose for which the data was provided.

For Job Search Services: We collect Personal Data such as your curriculum vitae and any other details included therein when you respond to job advertisements or utilize the Services.
For Other Services: Personal Data collected may include your email address when you subscribe to newsletters or other communications, or when participating in events or training organized by AlmaKariera.
During Website Browsing: We gather information related to your preferences, device details, and browsing patterns, as well as actions taken on the Website. This includes but is not limited to IP addresses, browser types, pages visited, and search terms used.

Please note that AlmaKariera does not intentionally collect or process sensitive personal data, such as racial or ethnic origin, political opinions, religious beliefs, or health-related data.

Why We Process Your Data

The processing of your Personal Data is undertaken to:

Provide the products and services requested through the Website;
Manage and maintain records such as CVs and other data you upload;
Communicate about job postings that may be of interest based on your preferences;
Offer customer support and handle technical issues;
Analyze trends and improve our Services and Website;
Comply with legal obligations or respond to court orders, regulatory requests, or other legal processes.

We may also aggregate non-identifiable data to analyze trends and improve our offerings. Such aggregated data does not identify specific individuals and is used solely for research and analytical purposes.

Legal Grounds for Data Processing

The legal basis for processing Personal Data varies:

Performance of Contract: For actions such as storing and sending CVs, processing job applications, or providing customer support, the processing is necessary to fulfill our contractual obligations to you.
Consent: In cases like participation in satisfaction surveys, competitions, or receiving marketing communications, we rely on your consent.
Legitimate Interests: For tasks such as responding to inquiries or improving our Services, we process your data based on our legitimate interests, provided they do not override your rights.

In certain situations, we may also process your data to prevent fraud or comply with legal requirements, including disclosing data to authorities when necessary.

Rights Under Austrian Law

In addition to the rights provided under the GDPR, you have the right to lodge a complaint with the Austrian Data Protection Authority (Datenschutzbehörde) if you believe your data protection rights have been violated. The contact details for the Austrian Data Protection Authority are as follows:

Austrian Data Protection Authority
Barichgasse 40-42
1030 Vienna, Austria
Phone: +43 1 52 152-0
Email: dsb@dsb.gv.at

Data Breach Notification

In the event of a data breach that poses a risk to your rights and freedoms, AlmaKariera will notify the relevant supervisory authorities within 72 hours and, where required by law, inform you without undue delay. Our response will comply with the procedures outlined in the GDPR and the Austrian Data Protection Act (DSG), ensuring that all necessary steps are taken to mitigate any potential harm.

Sharing Your Data

We may share your Personal Data with third-party employers, recruiters, and other companies that purchase our services. AlmaKariera ensures that any processing of your data by third parties is consistent with this privacy notice and the Applicable Personal Data Protection Law.

Your data may also be shared with service providers who assist us in delivering our products and services. These providers are bound by contractual obligations to protect your data and use it solely for the purpose of providing services on our behalf.

International Data Transfers

Your Personal Data is stored and processed in data centers located in Europe. By using the Website, you consent to the transfer and processing of your data outside of Europe. If you withdraw your consent, you must delete your account, and you agree not to use the Website thereafter.

Cookies and Tracking

We utilize cookies to enhance your experience on the Website. Cookies are small text files stored on your device that help us remember your preferences and improve site functionality. You can manage or disable cookies through your browser settings, though this may affect your experience on the site.

Data Retention

Personal Data is retained only for as long as necessary to fulfill the purposes outlined in this privacy notice. Data related to your account, CV, and job applications is stored for up to five years or until you request its deletion. Data collected through cookies is retained according to our Cookie Policy.

Your Rights

You have rights under the Regulation, including access, rectification, erasure, and restriction of your Personal Data. You may also withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

Exercising Your Rights

If you wish to exercise any of your rights or request modifications to your Personal Data, please contact AlmaKariera using the provided contact form. We aim to respond to requests within one month.

Contact Information

For any questions or concerns regarding this privacy notice and the processing of your Personal Data, please contact us.